Action Item(s):
Assemble list of active and inactive vendors
Communicate with all vendors regarding information-sharing agreement
Send each vendor the vendor compliance questionnaire
Communicate with all vendors regarding service provider (hold-harmless) agreement
Resources:
Vendor compliance questionnaire [PDF]
Qualified service provider (hold-harmless) agreement [PDF]
403(b) information-sharing agreement [PDF] (Required only for exchanges to accounts outside the plan)
Vendor Compliance Letters:
Vendor initial cover letter [DOC]
Vendor thank you letter [DOC]
Vendor missing information letter [DOC]
Vendor reminder letter [DOC]
Action Item(s):
Evaluate vendor questionnaire results
Select approved providers associated with your plan
Notify vendors and participants of final vendor selection
Resources:
403(b) vendor compliance questionnaire score card [PDF]
403(b) vendor compliance questionnaire score card totals [PDF]
Authorized 403(b) provider list [PDF]
Employee notification [DOC]